Scouts NSW Annual General Meeting 2020

The Annual General Meeting of the Scout Association of Australia NSW Branch Council will be held online via a Microsoft Teams Live Event on Saturday 1 August 2020.

Key Information

Date/Time 1 August 2020, 11:00am AEST
Place Online via Microsoft Teams Live Event

Technical Information

To join the Annual General Meeting, you will need to download and install the free Microsoft Teams application on either your computer, tablet or mobile phone.

Instructions on how to do this can be found in the support guide here. You will then need to use your Scouts NSW email address to log in to Microsoft Teams.

Please note, there is no need for a webcam or microphone to join the Annual General Meeting.

Frequently Asked Questions

The 2020 Annual General Meeting of the Scout Association of Australia NSW Branch will take place on Saturday 1 August 2020, commencing at 11:00am AEST.

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As a result of the COVID-19 pandemic, Scouts NSW, like many organisations, has had to consider new ways to conduct its business including how and when it holds its AGM.

While the NSW Government has begun to ease restrictions, its phased approach and the requirements for social distancing affected the way Scouts NSW can hold its AGM this year.

The Board considered the information and advice from the Australian Charities and Not for Profit Commissioner (ACNC) and reviewed the available options to ensure we could meet our statutory obligations while providing a way for Branch Councillors to safely participate in the meeting. As a result, the Board decided that this year’s AGM would be held online on Saturday 1 August 2020.

We acknowledge that an online AGM will be a very different experience for us all, however we are fortunate that we have the professional capacity to offer alternate arrangements to conduct Scouts NSW business in a way that allows us to maintain the health and safety of our members.

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We acknowledge that an online AGM will be a very different experience for us all, so preparation is key!

Here are some ways you can ensure your participation in this year’s AGM is smooth sailing.

  1. Submit your RSVP.
  2. Make sure you have activated your Scouts NSW email address (if applicable).
  3. Make sure you have downloaded and installed Microsoft Teams on the device you will use to join the AGM – whether it is on your computer, tablet or mobile phone. Here’s how you can download and install the app.
  4. Check that you have a working Internet connection on the device you will use to join the AGM.
  5. Test the AGM event live link a few days prior to the event. This will be sent to you via the email you provided in your RSVP. Click on the link and make sure it opens up in Microsoft Teams. As the event hasn’t started, you will see the message below “The live event has not yet started.”

 

For more information, click here.

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To participate in the 2020 Annual General Meeting, you will need to have a working Internet connection, as well as access to the Microsoft Teams app via your computer, tablet or mobile phone.

If you do not already have Microsoft Teams, you can download and install the free application by clicking the link here.

We recommend downloading and installing Microsoft Teams at least a few days prior to the AGM, and conducting a test run to ensure you are able to join the meeting without any issues.

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Yes – Microsoft Teams is a secure platform that is part of Office 365. Scouts NSW recently hosted a successful webinar series using Microsoft Teams live events.

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Branch Councillors are invited to submit questions prior to the meeting by completing the form here.

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Yes, you can still join the AGM using your mobile phone or tablet (e.g. iPad).

If you have an iPhone, download the Microsoft Teams app from the App Store here.

If you have an iPad, download the Microsoft Teams app from the App Store here.

If you have a Android phone (e.g. Samsung), download the Microsoft Teams app from Google Play here.

 

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Yes. If you would like to submit questions on the day of the meeting, you can do so by using the Live Event Q&A function on the right hand side of your Microsoft Teams app. It should look similar to the screenshot below.

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Yes. You will not need a webcam or microphone for the meeting.

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Yes – the Microsoft Teams application is available to download on both Macs and PCs.

If you have a Mac computer, you can download the app by following the instructions below:

1. Sign in to Office 365 using your Scouts NSW email address and password.

2. Select the menu button and choose Teams.

Click Menu and select Teams

3. Select Get the Mac app. Once Teams is downloaded, the program walks you through installation.

Click get the Mac app

4. Sign in using your Scouts NSW email address and password.

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For all questions regarding the Annual General Meeting, please email agm@nsw.scouts.com.au.

If you require technical support with Microsoft Teams, please email helpdesk@nsw.scouts.com.au.

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Ask a Question

Branch Councillors are invited to submit questions both prior to, and on the day of, the Annual General Meeting.

To submit your questions prior to the meeting, click the button below. All questions submitted will be considered by the Chair of the Meeting. Questions can be submitted until 9pm, Tuesday 28 July 2020.

If you would like to submit a question during the meeting, please use the Live Q&A feature on Microsoft Teams.

Agenda for the Annual General Meeting

Joining the Annual General meeting

AGM