Become an Adult Helper

Becoming an Adult Helper is simple!

Whether you want to become a parent helper who volunteers for duties such as Scout hall set up or clean up, or a member of the Group Committee, or are simply attending an overnight Scouting activity with your child, becoming an Adult Helper in Scouts is a simple process.

All Support Committee Members, Adult Helpers and Adults who attend an overnight Scouting activity are required to hold a Working With Children Check and complete an Adult Helper Application Form (A2). This includes parents and guardians who provide assistance and attend any overnight Scouting activities with their children.

This can be done online via the buttons below. Alternatively, you can obtain your Working With Children Check then complete the paper-based form here and hand it to your Group Leader.

FAQs for Applicants

All new support committee members, adult helpers, and adults who attend an overnight Scouting activity must complete the online A2 form. This includes parents/carers who attend any overnight Scouting activity with their children.

Paper-based forms are still available for now but will be withdrawn from availability in January 2020. Therefore, we recommend you begin using the online version of the A2 form as soon as possible. Paper-based forms will continue to be accepted and processed until 1 February 2020. After this time, all A2 applications will need to be completed using the online forms.

We’re so glad you asked! To ensure you can complete the online A2 form as easily as possible, we recommend you have the following on hand:

  • A copy of your current Working With Children Check number and expiry date (or Working With Children Check application number). Scouts NSW requires all adults who attend any overnight Scout camp or activity, and all parents or guardians who attend overnight Scout camps and activities with their child, to have a Working With Children Check. You can apply for a Working With Children Check online via the Service NSW website here.
  • The names and contact details for two referees (other than relatives or members of the Scout Association) who may be contacted for a reference check.
  1. Apply for your WWCC online at https://wwccheck.ccyp.nsw.gov.au/Applicants/Application.
  2. Fill in the online form ensuring the name you enter matches your identity document exactly. When you finish filling in the online form, you will be given an Application Number (APP Number).
  3. Visit a Service NSW centre or motor registry to present your APP Number and identity document.
  4. Wait to receive your WWCC number and expiry date.

After you submit your online A2 form, you will receive an email confirmation with a copy of your application. A copy will also be sent to your Region Office.

Your Group Leader will receive a separate email notification with a request to review your application. Once reviewed, your Group Leader may choose to contact your referees and will then endorse your application.

If you have any questions about the Adult Helper Application, or require support, please contact the Scouts NSW Member Services Department on (02) 9735 9000 or info@nsw.scouts.com.au between the office hours of 9am and 5pm, Monday to Friday.

You should be able to use any of the common browsers to complete forms on the Scouts NSW website. If you are experiencing technical issues, please contact the Scouts NSW Member Services Department on (02) 9735 9000 or info@nsw.scouts.com.au between the office hours of 9am and 5pm, Monday to Friday.

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FAQs for Group Leaders

If you have any questions about the Adult Helper Application, or require support, please contact the Scouts NSW Member Services Department on (02) 9735 9000 or info@nsw.scouts.com.au between the office hours of 9am and 5pm, Monday to Friday.

The process for the online adult helper application form (A2), as at 14 October 2019, is detailed below:

Step 1: The adult helper fills in the online A2 form and the details are automatically entered into ScoutLink.

Step 2: The Region Office Manager (ROM), Region Commissioner (RC), and Group Leader (GL) or Leader in Charge (LIC) receive an email advising an application is waiting to be endorsed in ScoutLink by the GL/LIC.

Step 3 (action required from GL/LIC): The GL/LIC must log into ScoutLink to endorse the application. Before endorsing the application, the GL/LIC may conduct reference checks using the details provided by the applicant. (Reference checks are optional.)

Step 4: (action required from RC): The RC receives an email advising there is an endorsed application in ScoutLink that is awaiting their approval. The RC must then log into ScoutLink and approve or reject the application endorsement.

Step 5: (action required from ROM): The ROM will receive an email confirming that the endorsement has been approved, and will then need to log into ScoutLink and validate the applicant’s Working With Children Check (WWCC).

Note: If the ROM uncovers an issue with the WWCC, they must advise the Child Protection Team, which will determine whether the application can proceed. In many cases, the application will be allowed to continue. If applicants are resigned, an email will be sent to the ROM and RC to advise them of this, and the application will not progress any further. In this case, the adult helper will not be allowed to participate in Scout activities.

There have been recent legislative changes surrounding the Working With Children Check (WWCC) that are important for anyone who works or volunteers with children. According to the new legislation, all adults who volunteer on overnight camps are required to hold a WWCC.

This means that all adults attending overnight activities (including parents and guardians) who do not currently hold a WWCC will be required to obtain a WWCC and fill in an online adult helper application form (A2).

If this is the case, contact Member Services as soon as possible.

As a Group Leader/Leader in Charge, you simply need to:

  • Monitor your emails for any new adult helper (A2) membership applications.
  • Assess each application before approving or endorsing them in ScoutLink, including conducting reference checks if you wish.
  • Ensure all adults attending overnight camps and activities have a current WWCC and have submitted an online A2 form. You must ensure you endorse these applications before the camp or activity commences.
  • Notify your Region Office if there are any issues with an application.

A hyperlink to the online endorsement form will be displayed in each A2 email notification sent to Group Leaders labelled ‘FOR ENDORSEMENT’. Each hyperlink is unique, and leads to a secure web page.

Paper-based forms will continue to be accepted and processed where the online form can’t be used until 1 February 2020. After this time, all A2 applications will need to be completed using the online forms.

In some exceptionally rare circumstances, an applicant may need to access a paper-based A2 form after this date. In such cases, permission will be required from your Region Commissioner and the paper form will be supplied and processed by the Region Office Manager.

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Updated: May 2019. If you need any support using these resources, please contact the Scouts NSW Member Services Team on info@nsw.scouts.com.au.