Become a Youth Member

All new Youth Members are currently required to complete a Youth Membership Application Form (Y1) to officially join Scouts NSW. This form can now be completed online via the button below.

For those not wishing to use the online form, the paper based Y1 form will still be accepted and can be found here.

Updates to the online Youth Membership Application Form (Y1) - February 2019

Several updates have been made to the online Youth Membership Application Form (Y1) in time for the new Scout Year to further streamline the online Y1 process for parents, Group Leaders and Regions. These updates include:

  • A new workflow to eliminate the need for parents to email their child’s Y1 form to their Group Leader. The Group Leader will receive an email notification with a copy of the Y1 form immediately after the parent clicks 'Submit'.
  • An online endorsement form to simplify the endorsement of applications. Group Leaders can access the online endorsement form via the hyperlink displayed in each Y1 email notification.

FAQs for Parents

All new youth member applicants who apply for membership with Scouts NSW must complete a Y1 Form. The Y1 is now available online and can be used as an alternate to the traditional paper-based Y1 Form.

Usually, a child can trial Scouts with their local Scout Group prior to joining. Once your child has trialled Scouts and is ready to join, your Section Leader will provide you with a flyer that contains instructions for completing the Y1 Form.

After you complete the Y1 Form, a copy of your application will be sent to your Group Leader for endorsement. Once endorsed, you will receive an invitation to join CareMonkey – where you will be required to set up a CareMonkey profile and provide your child’s medical details.

Yes – while we recommend using the online version of the Y1, the paper-based application form is still available and accepted.

If you have any questions about the Youth Membership Application, or require support, please contact the Scouts NSW Member Services Department on (02) 9735 9000 or info@nsw.scouts.com.au between the office hours of 9am and 5pm, Monday to Friday.

We recommend using Google Chrome or Safari when completing online forms on the Scouts NSW website.

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FAQs for Group Leaders

The process for the online Youth Membership Application Form (Y1), as at 31 May 2019, is detailed below:

  1. Step 1: The Youth Member applicant’s parent/primary carer completes the online Y1 Form.
  2. Step 2: A PDF copy of the submitted Y1 Form is emailed to the parent/primary carer and Region Office, and an email notification is sent to the Group Leader. Within this email is a hyperlink to a secure web page, where the Group Leader can review the submitted Y1 Form.
  3. Step 3: Once reviewed, the Group Leader completes the online Group Leader endorsement form to endorse the applicant as a Youth Member of Scouts NSW (within the secure web page).
  4. Step 4: The Group Leader and Region Office receive a copy of the endorsed Y1 Form. The Region Office processes the application.

Scouts NSW has prepared a customisable ‘Become a Youth Member’ flyer template for Group Leaders to customise and distribute to the parents/primary carers of prospective youth member applicants who will need to complete a Y1 Form.

You can download the PDF customisable flyer here and the Microsoft Word customisable flyer here. Simply use Adobe Acrobat or Microsoft Word to fill in the custom field with your Group Name. Then print out the flyer and distribute it to prospective members!

If you need any support using this resource, please contact the Member Services Department on info@nsw.scouts.com.au.

Yes – while we recommend using the online version of the Y1, the paper-based application form is still available and accepted.

As a Group Leader, it is your responsibility to:

  • Monitor your emails for any new Youth Membership Applications
  • Assess each Youth Member Application before completing the Online Endorsement Form
  • Notify your Region Office if there are any issues with a Youth Membership Application.

The online Y1 Form does not include a Medical Details section. This component of the application is completed via CareMonkey. Groups that are not on CareMonkey must direct their parents/carers to the paper-based Y1 Form.

A hyperlink to the online endorsement form will be displayed in each Y1 email notification sent to Group Leaders labelled ‘FOR ENDORSEMENT’. Each hyperlink is unique, and leads to a secure web page.

If you have any questions about the Youth Membership Application, or require support, please contact the Scouts NSW Member Services Department on (02) 9735 9000 or info@nsw.scouts.com.au between the office hours of 9am and 5pm, Monday to Friday.

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