COVID-19 Safety Plans

Scouts NSW has prepared COVID Safety Plan templates and guidance in line with NSW Health industry guidelines. The following documents are available to support members who are responsible for preparing a COVID Safety Plan.

On this page:

Self Assessment for Outdoors
COVID Safe Plans for Scout Camps and Activity Centres
COVID Safe Plans for Scout Halls
COVID Safe Plans for Region Activity Teams
Day Activities - Request for Provisional Approval Form

 

Self Assessment for Outdoors

Scout Groups can run outdoor activities in the Scout Hall ground or in a public place under certain conditions.  Refer to the Self-Assessment Checklist for Formations Returning to Outdoor Activities for the conditions. Group leaders submit their self-assessment checklist online here.

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COVID Safe Plans for Scout Camps and Activity Centres

Scout Camps and Activity Centres may accept overnight guests once they have met certain conditions and have the necessary approval for their COVID-19 Safety Plan. Region Campsite or Activity Centre Managers can contact their Region Commissioner to obtain a copy of the Guidelines for Campsites and Activity Centres to lodge their COVID-19 Safety Plan. We appreciate that not all camps and activities will re-open in the short term – so if Groups are planning an overnight activity, they should liaise with the Site Manager to understand the anticipated date for re-opening and the booking policy. Leaders holding overnight Group stays at Activity Centres or in tents should read the separate, more detailed information provided for holding overnight activities.

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COVID Safe Plans for Scout Halls

Scouting activities can proceed in Scout Halls, Rover Dens and Training Rooms with an approved COVID-19 Safety Plan. Prior to resuming any activity in the Scout Hall, the Group Leader (or their delegate) must follow these steps:

  • 1. Download the COVID-19 SAFETY PLAN for SCOUT HALLS GUIDANCE DOCUMENT and meet virtually to discuss with the section leaders. Once all matters are agreed, proceed to step 2.
  • 2. Group Leader (or their delegate) will submit a COVID-19 SAFETY PLAN for SCOUT HALL and await approval from their Region Commissioner (or their delegate).
  • 3. Once you receive approval, you may resume activities in the Scout Hall.  Leaders will need to monitor for any future changes, as well as complying with any public health orders currently in place that are over and above the conditions of the Scout Hall’s COVID-19 Safety Plan.
  • 4. Your approved COVID-19 SAFETY PLAN for your SCOUT HALL will authorise you also to run day time outdoor activities as long as you run the activities within the applicable requirements for outdoors.

Councils and other property owners might ask for a copy of the group’s plan. Group Leaders may request a prepopulated NSW Health COVID-19 Safety Plan – Community Centres and Halls, through the Contact Form. This pre-populated template will only be provided to Scout Groups that already have an approved COVID-19 Safety Plan.

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COVID Safe Plans for Region Activity Teams

Region Activity Teams will include COVID-19 aspects in their risk assessments for each specific adventurous activity, with guidance from materials published by organisations such as Outdoor Council of Australia (OCA) and Australian Institute of Sport (AIS). Leaders who are organising the overall activity and arranging the E1s are responsible for submitting the DAY ACTIVITIES - Request for Provisional Approval form (see below).

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Day Activities - Request for Provisional Approval Form

Day activities scheduled to take place greater than a 20 km radius must be submitted and approved by the Region Commissioner using the Day Activities Request for Provisional Approval form. For activities that involve attendees from than one Scout Group, the leader who is co-ordinating the overall activity (i.e. arranging the E1 forms) is responsible for submitting this form and the km distance is measured from that leader’s Scout Hall.

Submissions for day activities will be approved on a provisional basis only. Leaders need to monitor NSW Health COVID-19 case locations, what you can and can’t do and latest Scouts announcements in the lead up to the day, and be ready to reverse or amend plans if needed.

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